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Information for Exhibitors & Sponsors

AMTESOL 2023 logo.png

January 27-28
Von Braun Center South Hall
Huntsville, Alabama
 

  Welcome to the AMTESOL 2023 Conference

It is our privilege to welcome all exhibitors to the AMTESOL 2023 Conference in the Rocket City, Huntsville, Alabama. By visiting your exhibit, our conference attendees will learn about already-proven products and services for language learners as well as about products and services recently launched by your company. In order to reserve one of the exhibitor spaces available at this year's conference venue, please be sure to submit your exhibitor registration in a timely manner. And, if you have any questions, please be sure to ask. We look forward to seeing you at AMTESOL 2023.

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  Vendor Liaison: Mary Diamond mary.diamond@auburnglobal.org

Mailing Exhibit Items to the Venue

No fee from the hotel to receive and store goods as long as it's only a few days before the conference.

Mail to:

Embassy Suites by Hilton Huntsville Hotel & Spa

c/o Gennifer Gordon, Director of Sales & Events

800 Monroe Street

Huntsville, Alabama 35801

Exhibit Set-up and Strike Times

Set-up: Friday January 27th  9:30 - 11:30am

Strike: Saturday January 28th  12:45 - 1:15pm

Exhibit Hall Location

Von Braun Center South Hall, Pre-function area (right in the middle of the action - lots of foot traffic past the exhibits!)

Unloading & Parking at Von Braun Center South Hall

https://www.vonbrauncenter.com/guest-services/parking/

Parking Map

South Hall Parking Garage (P2): Access via Clinton Avenue, turn onto Pollard Street and follow signs to the South Hall (P2) garage.

Parking fee: $10/day (cash and card accepted)

Drop off exhibit items: Drive through to the far end of the garage, near the elevator. The elevator takes you to the first floor, directly at the Exhibitor space. If you are unloading only and not parking, be sure to tell the gate guard so they don't charge you $10.

Parking at Embassy Suites & Walking to Von Braun Center South Hall

If you are staying at the Embassy Suites, self-parking there is $12/day.

The 2nd floor skywalk takes you to the Von Braun Center South Hall, directly overlooking the Exhibit space. Take the elevator to the 1st floor.

Secure Storage

If exhibitors need overnight secure storage, items can be locked in the registration area.

Exhibitor Fees

Exhibitor fees include:

  • Internet access

  • Electricity access

  • One quarter page black & white ad in the printed Conference Program (full color in the online, downloadable program)

  • Company logo on AMTESOL's website (as soon as AMTESOL receives your payment until 90 days post-conference)

  • Meals: Friday lunch, Friday dinner/reception, beverage breaks (Note: if you stay at the Embassy Suites by Hilton Huntsville Hotel & Spa conference hotel, the hotel provides free breakfast daily)

  • 1-year AMTESOL Institutional Membership

  • Conference attendee data, to include: name, email address, city, state, role type (P-12 Educator, P-12 Administrator, English Language Institute Educator, University Educator, etc.). Please note: Due to privacy requirements, attendees may choose to "opt out" of inclusion in this database. AMTESOL does not guarantee a minimum number of database names due to the opt-out ability. By accepting the database, Exhibitors and the companies you represent agree not to share or sell the database to any other entities. 

    $500 Package A: 1 table and 2 conference registrations, including meals and beverage breaks
    $300 Package B: 1 table and 1 conference registration, including meals and beverage breaks

    $220 Additional registration (without another table)
    $200 Additional table (without another registration)
    $100 Upgrade to a half page ad in the Conference Program
    $300 Upgrade to a full page ad in the Conference Program 

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Conference Program Ads - all ads are black and white in printed version; full color in online, downloadable program

Full page         $400

Half page        $200

Quarter page $100

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Conference Sponsorship*

All sponsorship levels include:

  • An ad in the black & white printed Conference Program (full color in the online, downloadable program)

  • Visibility at the conference (priority visibility for Platinum levels)

  • Priority visibility on AMTESOL's website (as soon as AMTESOL receives your payment until 90 days post-conference)

  • Social media posts

  • 1-year AMTESOL Institutional Membership

  • Conference attendee data, to include: name, email address, city, state, role type (P-12 Educator, P-12 Administrator, English Language Institute Educator, University Educator, etc.). Please note: Due to privacy requirements, attendees may choose to "opt out" of inclusion in this database. AMTESOL does not guarantee a minimum number of database names due to the opt-out ability. By accepting the database, Exhibitors and the companies you represent agree not to share or sell the database to any other entities. 
     

Interested in conference sponsorship? Please email AMTESOL's Vendor Liaison Mary Diamond at mary.diamond@auburnglobal.org. 

*Please note: AMTESOL prefers sponsorships to be paid by check, if possible, to avoid the credit card processing fees.

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  • Platinum Plus Sponsor  $15,000 Includes a full page priority ad

  • Platinum Sponsor           $10,000 Includes a full page priority ad

  • Diamond Sponsor           $5,000   Includes a full page ad

  • Gold Sponsor                    $2,000   Includes a half page ad

  • Silver Sponsor                  $1,000   Includes a half page ad

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